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AFLA Board of Directors Job Description

AFLA board members act as voting members of the board with full authority and responsibility to develop the strategic direction, policies and procedures of the association, monitor the association’s financial health and support AFLA’s mission, vision and objectives.

AFLA board members:

  • Attend all board meetings or invite another member from the same membership category to represent them in the member’s absence
  • Attend board meetings prepared and informed about issues on the agenda, i.e. stay informed about committee and task force matters, review board minutes, financials and other materials prior to board meetings
  • Contribute to meetings by expressing one’s point of view with the best interest of the association in mind
  • Consider other points of view, make constructive suggestions, encourage and respect questions and discussions that help the board make decisions that benefit the association as a whole
  • Actively participate in the board’s annual evaluation and strategic planning efforts
  • Volunteer for and accept assignments and complete them thoroughly and on time
  • Actively participate in securing sponsors to support the organization
  • Nominate new board members and serve as a mentor to newly elected board members
  • Attend the annual conference and volunteer to help as needed
  • Serve as an active ambassador for the association
  • Review goals and objectives for board and executive committees
  • Recruit and retain members to be a part of the AFLA community
  • Hold other board members accountable to comply with AFLA’s board job description

Term of Service

Directors of the AFLA Board are elected for a 2-year term, commencing at the end of the Annual Conference. Directors may be re-elected for additional 2-year terms.

Officers serve on the Board for 4-year terms. The Secretary is elected for a 1-year term. Upon completion of this term, the Secretary automatically succeeds as the Vice President for a 1-year term, then as the President for a 1-year term and subsequently as the Sponsorship Chair for a 1-year term.

Directors and officers are elected by AFLA members in good standing.

Time Commitment

Board meetings are held in person three times per year, typically in spring at another related industry event, at the AFLA Annual Conference in fall and at the strategic planning sessions that are typically held in the last quarter of the year. At least one two hour web-based meeting is held in the first quarter of the year, and additional meetings may be called. Members are typically asked to travel at their or their company’s expense, however the AFLA president may approve alternative arrangements for individual board members and the expense should not be a deterrent from serving on the AFLA board. Additional meetings may be held via conference call or in person, as necessary. Board communication between meetings is managed through email and through the Board of Directors portal on the AFLA website. Members are expected to communicate with the Executive Director when they will not be able to attend a meeting. When missing a meeting, members are asked to find an alternate person of the same member type to represent them in a non-voting capacity. Should a director miss three consecutive meetings, the President will reach out to the member to determine if the member is able to continue with their term and fulfill their responsibilities as a board member. Members can expect to volunteer 3-4 hours of their time per month, other than the months where in person meetings are held.

Position Specific Responsibilities

Director of Allied Services Providers:

  • Serve as liaison to members within the allied service community
  • Coordinate two teleconferences targeted to the needs and interests of allied members
  • Develop one high-quality, best practice resource to be included in the members-only resource library that is targeted to the needs and interests of allied members

Director At-Large

  • Serve as lead coordinator for projects as requested by the President

Director of Dealers:

  • Serve as liaison to members within the vehicle dealer community
  • Coordinate two teleconferences targeted to the needs and interests of dealer members
  • Develop one high-quality, best practice resource to be included in the members-only resource library that is targeted to the needs and interests of dealer members

Fleet Management-Specific Responsibilities

  • Serve as liaison to members within the fleet management community
  • Establish and serve as liaison to between the AFLA board of directors and the fleet sounding board
  • Coordinate two teleconferences targeted to the needs and interests of fleet management members
  • Develop one high-quality, best practice resource to be included in the members-only resource library that is targeted to the needs and interests of fleet management members

Fleet Management Company Specific Responsibilities

  • Serve as liaison to members within the lessor community
  • Coordinate two teleconferences targeted to the needs and interests of lessor members
  • Develop one high-quality, best practice resource to be included in the members-only resource library that is targeted to the needs and interests of lessor members

Manufacturer-Specific Responsibilities

  • Serve as liaison to members within the manufacturer community
  • Coordinate two teleconferences targeted to the needs and interests of manufacturer members
  • Develop one high-quality, best practice resource to be included in the members-only resource library that is targeted to the needs and interests of manufacturer members

Secretary:

  • Serves on the Executive Committee
  • Serves on the Conference Task Force, assisting the Vice President/Conference Chair as necessary
  • Participates in the strategic planning process
  • Keep the minutes of the meetings of the Members and of the Board of Directors
  • See that all Notices are duly given in accordance with the provisions of the By-Laws or as required by law;
  • Keep a register of the post office address and email address of each Member furnished to the Secretary by each Member.
  • The Secretary may, with the approval of the Board of Directors, delegate the details of their responsibilities to an Executive Secretary under his or her general supervision and control.

Strategy

  • Assist President and Executive Director in planning for the strategic planning process
  • Assist in executing special projects that pertain to the strategic plan as assigned by the president

Meetings

For those who are elected in this cycle, we have identified tentative meeting dates for your first year in office:

October 4, 2020; 2:00pm -4:00pm AZ 
AFLA 2020; JW Marriott Starr Pass, Tucson, Arizona

December 15, 2020; 2:00-4:00pm CT 
Online Meeting

January 19, 2021; 2:00pm-5:30pm CT 
January 20, 2021; 8:30am-6:00pm CT 
Strategy Meeting; La Cantera Resort, San Antonio, TX

April 15, 2021; 8:00am-12:00pm ET 
NAFA - Pittsburgh, PA

July 13, 2021; 2:00pm-4:00pm CT 
Online Meeting

October 3, 2021; 2:00pm-4:00pm CT
AFLA 2021; La Cantera Resort, San Antonio, TX

Remaining meetings TBD; Additional phone meetings added on an as needed basis


Nominations are now open!

    Contact

    Automotive Fleet & Leasing Association

    N83 W13410 Leon Road
    Menomonee Falls | WI 53051

    Email: info@afla.org
    Phone: 414.386.0366 | Fax: 414.359.1671

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